Getting Started with MealCircle

From creating your account to sending your first meal plan — this guide walks you through everything step by step. Estimated time: ~15 minutes.

schedule Last updated April 2025 person MealCircle Team grade For: Nutritionists · Dietitians · Health Coaches

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Step 01

Create Your Expert Account

1 Head to app.mealcircle.co and click Sign Up.
2 Enter your name, professional email address, and create a secure password.
3 Select your professional role — Nutritionist, Dietitian, Health Coach, or Other.
4 Verify your email address via the confirmation link sent to your inbox.
5 You'll be taken to the onboarding wizard to complete your profile.

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Use your professional email address (not a personal Gmail) so your clients can easily identify you.

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Step 02

1 Upload a professional profile photo — clients are 3× more likely to trust practitioners with a photo.
2 Add your qualifications, specialities, and a short bio (shown on your public profile page).
3 Set your timezone and working hours so clients know your availability.
4 Optionally add your clinic or practice name if you're part of a team.

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A complete profile unlocks your public practitioner page, which you can share with prospective clients.

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Step 03

1 From your dashboard, click + New Client in the top menu.
2 Enter the client's name and email address.
3 Optionally set intake goals, dietary restrictions, and health notes.
4 Click Send Invite — your client receives a personalised email to join MealCircle.
5 They'll create a free client account and be linked directly to your profile.

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You can add client health notes and onboarding questionnaires before they even log in for the first time.

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Step 04

1 Navigate to Meal Plans in the left sidebar and click Create Plan.
2 Enter the plan name and assign it to a specific client (or leave it as a template).
3 Set the plan duration — daily, weekly, or custom date range.
4 Use the Food Library to search from thousands of foods with auto-calculated macros.
5 Drag and drop meals into days. The app auto-calculates daily calorie and macro totals.
6 Click Share with Client to send the plan directly to their app.

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Create reusable template plans (e.g. "1800 kcal High-Protein Week") to save time for future clients.

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Step 05

1 Go to My Clients and select a client to view their profile.
2 The Progress tab shows weight entries, measurements, and checkin history at a glance.
3 Add manual progress notes after calls or consultations.
4 Clients can log their own check-ins, weight, and food diary from their mobile app.
5 You'll see colour-coded alerts for clients who haven't checked in recently.

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Set up automated weekly check-in reminders so you're always up-to-date without manual follow-ups.

Running a clinic?

Learn how to set up a multi-practitioner clinic, invite team members, and manage patients centrally.

Ready to go?