From creating your account to assigning your first plan — this guide walks you through everything step by step. Estimated time: ~15 minutes.

Create your expert account

Head to app.mealcircle.co and click Sign up.
Enter your name, professional email address, and create a secure password.
Select your professional role — Nutritionist, Dietitian, Health coach, or Other.
Verify your email address via the confirmation link sent to your inbox.
You’ll be taken to the onboarding wizard to complete your profile.

Tip. Use your professional email address (not a personal Gmail) so your patients can easily identify you.

Complete your profile

Upload a professional profile photo — patients are far more likely to trust practitioners with a photo.
Add your qualifications, specialities, and a short bio (shown on your public profile page).
Set your timezone and working hours so patients know your availability.
Optionally add your clinic or practice name if you’re part of a team.

Tip. A complete profile unlocks your public practitioner page, which you can share with prospective patients.

From your dashboard, click + New patient in the top menu.
Enter the patient’s name and email address.
Optionally set intake goals, dietary restrictions, and health notes.
Click Send invite — your patient receives a personalised email to join MealCircle.
They install the free patient app from Google Play, create an account, and enter the invite code from that email to link to you. Send them the patient app setup guide if they want a walkthrough.

Tip. You can add patient health notes and onboarding questionnaires before they even log in for the first time.

Navigate to Plans in the sidebar and click Create plan.
Enter the plan name and assign it to a specific patient (or leave it as a template).
Set the plan duration — daily, weekly, or a custom date range.
Add schedule items, habits, targets and restrictions with auto-calculated macros.
Click Assign to send the plan directly to the patient’s app.

Tip. Create reusable template plans (e.g. “1800 kcal high-protein week”) to save time for future patients.

Go to Patients and select a patient to open their Patient 360.
The record shows weight entries, measurements, and check-in history at a glance.
Add manual progress notes after calls or consultations.
Patients log their own check-ins, weight, and food diary from their mobile app.
You’ll see risk-banded alerts for patients who haven’t checked in recently.

Tip. Set up automated weekly check-in reminders so you’re always up to date without manual follow-ups.

Set up a multi-provider clinic, invite team members, and manage patients centrally.