Terms of Service

1. Acceptance of Terms

By accessing or using the MealCircle platform (the "Service"), you agree to be bound by these Terms of Service ("Terms"). If you are using MealCircle on behalf of an organization (a clinic, practice, or employer), you represent that you have authority to bind that organization to these Terms.

If you do not agree to these Terms, do not use the Service.

2. Description of Service

MealCircle provides a cloud-based clinical nutrition tracking and analytics platform for nutrition professionals and their patients. The Service includes meal plan creation, patient meal logging, retention analytics, biometric tracking, scheduling, and related features.

3. Account Registration and Security

You must register for an account to use the Service. You agree to provide accurate, current, and complete information during registration. You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. Notify us immediately at support@mealcircle.co if you suspect unauthorized access.

4. Subscription and Payment

MealCircle is a subscription-based service. Fees are billed monthly or annually in advance. All fees are non-refundable except as required by applicable law. We reserve the right to change pricing with 30 days' notice. Continued use after a price change constitutes acceptance of the new pricing. Failure to pay may result in suspension or termination of your account.

5. Acceptable Use Policy

You agree not to:

• Use the Service for any illegal purpose or in violation of any applicable laws
• Share your account credentials with unauthorized third parties
• Attempt to gain unauthorized access to any part of the Service
• Upload malicious code, viruses, or any harmful content
• Use the Service to store, transmit, or process data on behalf of individuals who have not consented
• Reverse-engineer, decompile, or otherwise attempt to extract source code from the Service
• Resell or sublicense access to the Service without written permission from MealCircle

6. Healthcare Disclaimer

MealCircle is a software tool to assist nutrition professionals in managing their practice. It is not a medical device and does not provide medical advice, diagnosis, or treatment. MealCircle is not a Covered Entity under HIPAA — Practitioners using MealCircle remain responsible for their own clinical decisions and patient care.

Nothing in the Service constitutes a patient-practitioner relationship between MealCircle and any end user.

7. PHI and HIPAA Obligations

Practitioners who are Covered Entities under HIPAA may enter into a Business Associate Agreement (BAA) with MealCircle. Under that BAA, MealCircle acts as a Business Associate and agrees to handle PHI in accordance with HIPAA requirements.

Practitioners remain solely responsible for their own HIPAA compliance obligations, including obtaining appropriate patient authorizations, maintaining their own HIPAA policies, and ensuring their use of MealCircle is consistent with applicable law.

Practitioners who are not Covered Entities agree not to upload or process PHI through MealCircle without first executing a BAA with MealCircle.

8. Intellectual Property

MealCircle and its licensors own all intellectual property rights in the Service. You retain ownership of your data uploaded to the Service. By uploading content, you grant MealCircle a limited license to store, process, and display that content solely to provide the Service to you.

The MealCircle name, logo, and trademarks may not be used without prior written permission.

9. Privacy

Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

10. Third-Party Services

The Service may integrate with or link to third-party services (e.g., authentication providers, payment processors). MealCircle is not responsible for the practices of third-party services. Your use of any third-party service is subject to that service's own terms and privacy policies.

11. Disclaimers and Limitation of Liability

The Service is provided "as is" and "as available" without warranties of any kind, express or implied. MealCircle does not warrant that the Service will be uninterrupted, error-free, or meet your specific requirements.

To the maximum extent permitted by applicable law, MealCircle's total liability for any claim arising from these Terms or your use of the Service is limited to the fees paid by you in the 12 months preceding the claim. In no event will MealCircle be liable for indirect, incidental, special, consequential, or punitive damages.

12. Indemnification

You agree to indemnify, defend, and hold harmless MealCircle and its officers, employees, and agents from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising from your use of the Service, violation of these Terms, or infringement of any third-party rights.

13. Termination

Either party may terminate the Service relationship at any time. MealCircle may suspend or terminate your account immediately for material violations of these Terms. Upon termination, your right to use the Service ceases. We will make your data available for export for 30 days following termination, after which it will be deleted in accordance with our data retention policy.

14. Governing Law

These Terms are governed by the laws of the State of California, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be resolved in the state or federal courts located in San Francisco County, California. You consent to the exclusive jurisdiction of those courts.

15. Changes to Terms

We may modify these Terms at any time. We will notify you of material changes at least 30 days in advance via email or in-app notification. Continued use of the Service after changes take effect constitutes acceptance of the updated Terms.

16. Contact

For questions about these Terms, contact us at: