HIPAA Compliant Software
Nutrition software that's
HIPAA compliant by design.
Stop worrying about compliance. MealCircle is built from the ground up for HIPAA-compliant nutrition practice management. End-to-end encryption, BAA included, and PHI audit trail built in.
The compliance problem for dietitians
WhatsApp & Email
Not HIPAA compliant. Sharing meal plans and health data over unencrypted channels is a violation.
Google Sheets
No audit trail, no encryption at rest, no BAA. Storing patient health data here is non-compliant.
Generic Software
Not designed for healthcare. No BAA available. No PHI protections. Puts your practice at risk.
HIPAA violations can result in fines up to $50,000 per violation. If you're handling patient health information without proper safeguards, you're putting your practice at legal and financial risk.
Built for Compliance
How MealCircle protects PHI
HIPAA compliance isn't an add-on. It's the foundation.
End-to-End Encryption
All patient data encrypted in transit (TLS 1.3) and at rest (AES-256). Messages, meal logs, biometrics, notes — everything is encrypted.
BAA Included
Business Associate Agreement included with all paid plans. We sign the BAA, you're covered. No extra cost, no negotiation.
PHI Audit Trail
Immutable audit log of every PHI access. Who viewed what, when, and from where. Required for HIPAA compliance, built into the platform.
Role-Based Access Control
Granular permissions for Admin, Practitioner, Support Staff roles. Minimum necessary access enforced by default.
Data Isolation
Every clinic's data is logically isolated. Multi-tenant architecture with strict data separation and per-clinic encryption keys.
Secure Authentication
Firebase Auth with MFA support. OAuth 2.0, bcrypt password hashing, session management, automatic token expiry.
HIPAA-Compliant Messaging
In-app messaging is encrypted and logged. No more WhatsApp. No more unencrypted email. All patient communication is compliant.
Regular Security Audits
Third-party penetration testing, vulnerability scanning, and HIPAA compliance audits. We take security seriously.
Secure Data Backup
Encrypted daily backups with 30-day retention. Disaster recovery plan in place. Your data is safe and recoverable.
Patient Data Deletion
Permanent data deletion on request. Compliant with HIPAA right to delete. Full removal within 30 days, audit trail retained.
HIPAA compliance comparison
| Compliance Feature | WhatsApp / Email | Generic Tools | MealCircle |
|---|---|---|---|
| End-to-end encryption | ✗ | Partial | ✓ |
| BAA available | ✗ | Rare | ✓ Included |
| PHI audit trail | ✗ | ✗ | ✓ |
| Encrypted at rest | ✗ | Sometimes | ✓ |
| Access control | ✗ | Basic | ✓ RBAC |
| Secure authentication | Basic | Varies | ✓ MFA |
| Data isolation | ✗ | ✗ | ✓ |
| Security audits | ✗ | ✗ | ✓ Regular |
Business Associate Agreement (BAA)
A BAA is a legal contract required by HIPAA between a covered entity (you) and a business associate (us) that handles PHI. Without a BAA, you cannot legally use a service for patient health information.
MealCircle's BAA covers:
- ✓ All patient meal logs, nutrition plans, and health data
- ✓ Biometric data (weight, body composition, blood glucose, etc.)
- ✓ Clinical notes and session records
- ✓ Encrypted messaging between dietitian and patient
- ✓ Appointment scheduling and patient profile information
BAA is included with all paid plans. Executed upon request during onboarding.
Get StartedWho needs HIPAA-compliant software?
Private Practice Dietitians
If you work with patients one-on-one and handle their health information, you're a covered entity under HIPAA and must use compliant tools.
Nutrition Clinics
Multi-practitioner clinics handling hundreds of patient records need enterprise-level HIPAA compliance and audit trails.
Hospital Nutrition Departments
Hospital-affiliated nutrition programs must comply with institutional HIPAA policies and BAA requirements.
Medical Weight Loss Programs
Programs that coordinate with physicians, track biometrics, and share patient outcomes must be HIPAA compliant.
Practice with confidence.
We handle compliance.
Join 50 founding dietitians using HIPAA-compliant MealCircle. Private beta, 50% off lifetime pricing.