For clinics
Set up a multi-provider MealCircle clinic: shared workspace, team roles, patient assignments, and boundaries that keep patient data protected.
MealCircle clinic accounts give a whole team one shared workspace — with the roles, assignments, and boundaries that keep multi-provider care coordinated and patient data protected.
Setting up your clinic
A MealCircle clinic account gives you a shared workspace where all providers under your brand can manage patients, plans, and progress — from one central dashboard.
Create a clinic account
Sign up at app.mealcircle.co and select Clinic / Practice as your account type during onboarding.
Enter clinic details
Provide your clinic’s official name, logo, and contact information. This branding appears on client-facing documents and plans your team generates.
Choose a plan
Select the clinic plan that matches your team size. You can upgrade or downgrade at any time from the billing settings.
Secure your account
Enable two-factor authentication from Settings → Security to protect your clinic’s sensitive patient data.
Inviting team members
You can invite providers, administrators, and support staff. Each role has carefully scoped permissions to keep patient data protected.
Open team management
Go to Settings → Team in your clinic dashboard to see all current members and pending invitations.
Send an invitation
Click + Invite member, enter the provider’s email, and select their role. They’ll receive a secure join link.
Assign roles
Choose from Owner (full access), Admin (manage team), Provider (manage assigned patients), or Viewer (read-only on assigned patients).
Manage existing members
Update roles, suspend access, or remove members from the Team page at any time. Suspended members lose access instantly.
Managing patients
Clinic accounts centralise all patients under a single roster. Admins can see everyone; providers see only their assigned patients by default.
Add a patient
From the Patients tab, click + Add patient. Enter their details and any initial health notes or intake responses.
Assign to a provider
Each patient can be assigned to one or more providers from the patient’s profile using the Assigned to control.
Shared patient notes
All assigned providers can add notes to a patient’s timeline. Notes are timestamped and attributed to the author for full auditability.
Coverage & handoffs
Reassign or cover a colleague’s patients without re-explaining the history — the shared care record carries the context.