How It Works
From signup to your first client
in 15 minutes.
No complex onboarding. No IT setup. No learning curve. Open your laptop, set up your practice, and invite your first patient — all before your next session.
Create your account
~2 minutesSign up at app.mealcircle.co with your email. Set your practice name, add your credentials, and upload a profile photo. That's it — your practice is live.
- No credit card required
- 14-day full-access trial
- Your profile is public at mealcircle.co/u/@you
Build your first meal plan
~5 minutesOpen the Meal Architect and drag meals from a library of 10,000+ foods onto a weekly calendar. Set macro and calorie targets — the builder auto-calculates as you go.
- Drag-and-drop interface
- Real-time macro calculations
- Save as a template for reuse
Invite your first patient
~30 secondsEnter their name and email or phone number. They get a magic link to download the MealCircle app and connect to your practice — no account setup required on their end.
- Magic link invite — no app store browsing required
- Patient is connected and ready in under 2 minutes
- You see them on your dashboard immediately
Your patient logs their meals
OngoingYour patient opens the app and starts logging. Barcode scanner for packaged foods, photo logging with AI recognition, or a simple search. You see every log appear on your dashboard in real time.
- iOS + Android app
- Barcode scanner, photo logging, voice
- You see it instantly — no more screenshots
MealCircle tracks adherence automatically
Always onThe Retention Intelligence Board updates continuously. Each patient gets an engagement score based on logging frequency, plan adherence, and activity. Color-coded risk levels make it obvious who needs attention.
- Green / Amber / Red risk levels
- Engagement score out of 100
- Days since last log, adherence %
Smart alerts notify you before patients drift
AutomatedWhen a patient's engagement drops below your threshold — say, 3 days without logging — MealCircle sends you an alert. One tap sends them a check-in message directly from the board.
- Configurable alert thresholds
- One-tap check-in message
- Track message response rates
Review progress together in sessions
Every sessionOpen any patient's profile before your session and see everything: macro trends, weight progress, adherence history, biometrics, and session notes from last time — auto-populated with their recent activity.
- Exportable progress charts
- Correlation views (meals vs weight vs biometrics)
- Session notes with contextual patient data
Scale your practice
When you're readyAdd more patients, duplicate your best meal plan templates, and let MealCircle keep watching for drift so you can focus on care. Adding a second practitioner or going clinic-wide takes minutes.
- Unlimited patients on higher plans
- Clone and customize plan templates
- Upgrade to Clinic for multi-practitioner workflows
Built for every practice type
Works the way you work
Solo Practitioner
Running a private practice or telehealth business solo? MealCircle handles retention monitoring so you can take on more clients without burning out.
- Private practice owners
- Telehealth dietitians
- Freelance nutrition coaches
Group Practice
Two to ten practitioners sharing a workspace? Shared protocol libraries and a unified patient board keep everyone aligned without endless Slack messages.
- Small group practices
- Shared clinic spaces
- Virtual practice collectives
Clinic / Institution
Managing a nutrition department in a hospital or large clinic? Multi-practitioner dashboards, aggregate analytics, and referral reporting were built for you.
- Hospital nutrition departments
- Bariatric programs
- Diabetes education centers
Common questions
Patients receive a magic link by email or SMS. Tapping it opens the app (or prompts them to download it) and connects them to your practice automatically. No username/password setup required.
The patient web app works in any mobile browser, so a smartphone isn't strictly required. That said, native apps give the best experience for barcode scanning and logging.
Yes. For Clinic plan customers we offer a free concierge migration. For Solo and Practice plans, you can import patients via CSV and we'll assist via email.
Solo and Practice plan practitioners are typically up and running in under an hour. For Clinic plans with dedicated onboarding, we aim to have your whole team trained within one week.
No. Meal plans are in draft until you explicitly assign them to a patient. You can build and refine plans at your own pace.
Ready to get started?
MealCircle is live in private beta. Claim a founding member spot — 50% off, forever — or book a demo to see it live.